Statutes of Cross Cultures Project Association

 

Article 1 - Name
Cross Cultures Project Association abbreviated Cross Cultures or CCPA

 

Taarbaek Strandvej 86, 1.
DK - 2930 Klampenborg
Denmark

 

Article 3 - Purpose
Cross Cultures Project Association is a politically independent, non-profit, humanitarian organisation. The association exists for the purpose of developing, participating in as well as implementing projects cutting across cultural lines, and which have as their main objective the promotion of reconciliation and integration of people through dialogue and collaboration. The objectives of the organisation are primarily sought realized through projects rooted in interests commonly shared by the participants and crossing the lines of different cultures.

 

Article 4 - Membership
Any person who sympathizes with its purpose can become a member of the association provided a written recommendation is submitted the Board by minimum two of the association’s member.
A membership is subject to approval during the first General Assembly.
A membership is cancelled, if the membership fee is not duly paid.
The association reserves the right to expel a member. An expulsion is decided upon by the General Assembly.

 

Article 5 - General Assembly
The supreme authority of the association rests with the General Assembly. The General Assembly convenes once annually during the month of March. Notice of General Assembly is made by the Board with 14 days prior notification.
Extraordinary general assembly may be called for by the Board or by 1/4 of the members. Prior notice of an extraordinary general assembly is 14 days.
Decisions must be based on a 2/3 majority vote.
The General Assembly is legally competent to make decisions provided the presence of 1/4 of its voting members.
If the General Assembly is not competent to make decisions, a new General Assembly may be called for with 14 days prior notice. At this General Assembly decisions will be based on a 2/3 majority vote among its attending members entitled to vote.
The agenda of the ordinary General Assembly is as listed below. Nevertheless additional topics may be included provided that these have been forwarded to the Chairperson in writing in due time to be circulated to the members of the association no less than 14 days before the General Assembly convenes.

1. Reports on the activities of the association during the past year.
2. Annual financial report of the association.
3. Approval of the annual narrative and financial report.
4. Proposal towards the work agenda and budget of the coming year.
5. Election of the Board.
6. Appointment of accountant.
7. Establish the membership fee of the coming year.
8. Any other business, including proposals for change of statutes.

 

Article 6 - The Board
The Board consists of at least three members, who are elected at a General Assembly. The Board may appoint itself to perform in the capacities of chairperson, vice chairperson and cashier/accountant.
The Board reports to the General Assembly, supervises the work of the association, has the authority to approve proposals for future activities and represents the association to the public authorities, banks etc.
The Board appoints the Director, further decides on/endorses the recruitment of other paid staff following the recommendations put forward by the Director.
Board meetings are held twice annually.
The decisions of the Board must be based on the unanimous decision of the Board, but may in exceptional cases be reached by majority vote, if so be required.
The Board may form an executive committee referring to the Board. The committee consists of the Chairperson, the Vice-chairperson and a third board member as minimum. In between the Board meetings the executive committee assists the administration to the extent possible. The Director reports regularly to the committee and subsequently to the Board as required.
The individual board member may appoint a substitute to take part in the board meetings of the association.
If agreed in a joint Letter of Cooperation, a cooperation partner may take part in a board meeting of the association to discuss projects that concern the planning and implementation of the particular partner cooperation. 

 

Article 7 - The Director
The director is responsible for the day-to-day administration of the organisation.
The director acts as secretary of the Board and participates in board meetings.

 

Article 8 - Special advisors
The Board may appoint special experts to represent the association in particular projects or in a consortium of projects and associated forms of collaboration involving more than one organisation. The Board lays down the mandate of an appointed expert.

 

Everyone (individuals, organisations, institutions, companies etc.) that sympathizes with the purpose of the association and wishes to support its work economically, morally or through voluntary work can become support member of the Cross Cultures Project Association.
The fee for individual and collective support membership is determined on the annual General Assembly. The membership automatically expires at the end of a calendar year unless it is renewed by the payment of a new fee.
Danish as well as foreign citizens can become support members.
The secretariat outlines the actual cooperation with support members of the association with the aim to engage them in the work of the association.
The secretariat administers the registration of support members and assures that the use of membership fee payments is in accordance with the purpose of the association.
Support members can attend the General Assembly, but do not have voting right and cannot candidate for the Board. 

 

Article 10 - Operating costs
The activities of the association are financed through membership fees and voluntary contributions and services.
Contributions can be earmarked to particular projects and/or activities.

 

Article 11 - Liability
The association shall only be held liable for its own assets.
Contracting of debt, which exceeds the total value of the association’s assets, is subject to the unanimous approval by the Board.
The Director and his/her deputy together with a board member represent the association.

 

Article 12 - Changes of Statutes
Proposals for changes to be made to the Statutes must be submitted in writing to the Director and this in such a manner that the proposal can be forwarded the members of the association no later than 14 days in advance of the next General Assembly.

 

Article 13 - Dissolution of the association
Dissolution of the association requires the unanimous recommendation by the Board and is further subject to the approval by 3/4 of the association’s members adopted during an extraordinary General Assembly.

Upon the dissolution of the association all of its assets shall be transferred to Arne Phil Christensen’s Jubilee Foundation.

 

To read in pdf version click here